IntellScale builds a custom AI operating system around how your company works, then adds the AI agents and automations that fix whatever's slowing you down, so you can keep growing. We've helped clients scale past $10M a year in revenue and past 100 people on their team.
We'll look at how your business runs today and tell you what we'd fix first.
One system for your whole business, with AI on top.
A lot of teams end up with a pile of AI tools that don't talk to each other. We connect the tools you already use to one operating system your whole team works from, then add AI agents on top of it that do real work, like onboarding clients, writing reports and checking work before it goes out.
Examples of systems we build
What you use today
What we build
What your team gets
Slack
Gmail
Google Drive
Google Calendar
Google Sheets
Notion
HubSpot
Meta
Your operating systemSearch⌘K
My Space12
Messages
Calendar
Spaces
Ad Production
Client Onboarding
Reporting
Analytics
Company Brain
AI agents
Onboarding
Reports
QA check
Research
Client OnboardingNew clients
Halden & CoWaiting
Deal won in HubSpot, just now
Done by the system
Client added
Project created
Team assigned
Done by AIOnboarding agent
Slack channel set up
Drive folder created
Kickoff call booked
Welcome email sent
ReportingThis week
Weekly client reportsWaiting
Friday, 10 October
Done by the system
Ad results pulled in
Compared with last week
Finished work gathered
Done by AIReports agent
Brightline Dental
Northwind Studio
Marlow Property
Kestrel Coffee
Ad ProductionDesign QA
Fernway spring adWaiting
Tom uploaded the final file to Drive
Done by the system
Added to the ad board
Matched to its brief
Their best ads pulled in
Done by AIQA check agent
Compared with their best ads
Spelling and grammar checked
Brand rules checked
Issues marked for Tom
SlackNew channel
halden-co
Maya, Tom and Priya were added
Your systemApp9:41
Welcome, team. Kickoff with Halden & Co is on Tuesday at 10:00. The brief and files are in Drive.
Google CalendarInvite sent
Tue21
Halden & Co kickoff10:00 to 10:45, Google Meet
Sarah HaldenHalden & Co
Maya, Tom, PriyaYour team
GmailDraft
To
Anna at Brightline Dental
Subject
Your weekly report
Hi Anna, here is how this week went: what we ran, what we learned, and what we want to try next week.
SendEdit
DraftsThis week
Northwind StudioYour weekly report
Draft
Marlow PropertyYour weekly report
Draft
Kestrel CoffeeYour weekly report
Draft
QA checkSpring ad, version 3
fernway1
Recieve2 your winter glow
Vitamin C serum for dry skin.
Shop now3
1
Logo smaller than best ads
Make it about twice as big
2
Spelling: “Recieve”
Change it to “Receive”
3
Button colour is off brand
Use the brand green
SlackTo Tom
QA checkApp14:20
Hi Tom, 3 fixes before this goes to the client.
Our process
Every business runs differently, so everything we build is tailored to yours. We always start the same way, though, by mapping out how your business actually runs and where work gets stuck. Then we put together a plan and build it with you.
01
We map out how your business runs today
Before we build anything, we need to understand how your business really runs day to day, which is often different from how everyone thinks it runs. The assessment is free, and seeing your whole business laid out like this is useful on its own, even before anything gets built.
We talk to you and the people on your team who do the work.
We map out every step a job goes through, and who's responsible for each one.
We work out how much time each step takes.
We find where work gets stuck and what that's costing you.
We go through the tools you already pay for and how they're being used.
02
We give you a plan built around your business
Based on what we find in the assessment, we work out what to fix and in what order. No two plans look the same, because each one is built around how your business and your team actually work.
We list the AI agents and automations we'd build for you, starting with whatever is costing you the most time or money.
We build a prototype of your operating system, so you can click through it before the real build starts.
If a tool you already pay for can do the job, we'll tell you instead of building something new.
You'll know how long each part takes and what it costs before any work starts.
03
We build it and set it up in your business
Most of the time we start with a custom operating system, so every client, project and task lives in one place, and the first version is usually ready within one or two weeks. After that we add the automations and AI agents from the plan one at a time, connected to the tools your team already uses, like Slack and Google Drive.
Operating system
Automations
AI agents
Live in your business
04
We train your team and keep improving it
A new system only helps if your team actually uses it, so we train everyone on it and show them how to use AI in their own work as well. After that we keep an eye on where work is getting stuck. Once the slowest step is fixed, a different one becomes the slowest, so there's always a next thing to fix as your business grows.
We train your team on the new system until everyone's comfortable using it.
We show your team how to use AI in their everyday work.
We build dashboards that show where work is getting stuck.
We keep adding automations and AI agents as your business grows.
Start with a free AI assessment
Book a call and we'll go through where your team is losing the most time and what we'd fix first.
Client names stay private unless they've said otherwise.
Agency client
A fully AI-native operating system
We built one system that runs their whole agency, from ad production and analytics to designs, briefs, approvals, comments, UGC and hiring. Then we added AI agents on top that do a lot of the work inside it.
Helped them scale past
8 figures
in revenue
100+
people on the team
Click a part of the system to see its AI agent at work.
Operating systemSearch⌘K
Spaces
AI agents
Design check
Analytics
Brief writer
Feedback
UGC check
Hiring
Ad production
Ads in progress
This week
Designing2
Spring offer v2Fernway
With Tom
Cold brew launchKestrel Coffee
With Maya
Clinic tourBrightline Dental
With Tom
Client review1
Open house reelMarlow Property
With client
Founder storyNorthwind Studio
With client
Live2
Shelf tourFernway
Running
New patient offerBrightline Dental
Running
Morning routineFernway
Running
Analytics
How this week's ads did
From Meta
AdResults this week
Shelf tourFernway
Best this week
Morning routineFernway
Steady
New patient offerBrightline Dental
Steady
Spring offer v1Fernway
Getting tired
Analytics agentShelf tour is Fernway's best ad this week, so I've drafted two new versions of it for Tom.
Briefs
Fernway spring launch
Draft
Client
Fernway
Designer
Tom Reid
Due
Thu, 23 Oct
The idea
One bottle that fixes dry winter skin, shown in a real morning routine.
Hook ideasWritten by the brief agent
Based on these past ads
Shelf tour
Morning routine
Approvals
Spring offer v3
Waiting on Sarah
fernway
Receive 20% off your first bottle
Shop now
12
1SarahFernway
Can the logo be a bit bigger?
2SarahFernway
Love the bottle shot, keep that.
Feedback agent
I've turned Sarah's notes into one change for Tom, due tomorrow.
UGC
Creator videos for Fernway
4 creators
Jess M.Morning routine script
Script sent
Leo K.Shelf tour script
Filming
Ana R.Dry skin at 7am script
Video in
Sam T.Winter skin script
Approved
UGC agentAna's video matches the script, and the product is on screen in the first two seconds.
Hiring
Video editor
Open role
Marta SilvaApplied today, sent a showreel
New
Dan HughesApplied today, no portfolio
New
Kai ChenTest task handed in
Review
Ola NowakSecond interview
Tue, 10:00
Hiring agentMarta's showreel is full of the short, fast edits you asked for, so I've sent her the test task.
Design check agentis waiting for the next ad
Ad production
An AI assistant that checks every ad
When a designer finishes an ad, AI checks it against the client's best-performing ads, catches spelling mistakes and spots anything that looks off. It highlights the problems before the work goes to the client.
75% fewer mistakes going out
fernway
Recieve 20% off your first bottle
For skin that's dry by lunch.
Shop now
Design checkFor Tom
Fernway, spring offer
Compared with Fernway's best ads
Spelling and grammar
Fernway's brand guide
3 things to fixBefore the client
1"Recieve" is misspelled. It should be "Receive".
2The logo is too small to read on a phone. Fernway's best ads use a bigger one.
3The button isn't on brand. It should be Fernway green, not blue.
Sent back to Tom to fix
Client reporting
Weekly reports that send themselves
Every week it pulls each client's performance numbers, turns them into a branded PDF report and posts it in the client's Slack channel. Clients see the value of the work more clearly, so they stay longer.
Churn down 30%
#brightline
No new messages
Building the report
ReportsApp
Weekly reportBrightline Dental
#northwind
No new messages
Building the report
ReportsApp
Weekly reportNorthwind Studio
#marlow
No new messages
Building the report
ReportsApp
Weekly reportMarlow Property
#kestrel
No new messages
Building the report
ReportsApp
Weekly reportKestrel Coffee
Market research
In-depth research for every client
It runs complete market research for each client, from Reddit and TikTok to an ad account audit and a look at their competitors. Every client gets a detailed report written about their own business.
Reddit
TikTok
Ad account
Competitors
Market research: FernwayNot started
What customers say
People keep saying their skin feels tight by lunch, even with moisturiser.
What works on TikTok
Real morning routines filmed in the bathroom mirror, with no studio lighting.
Their ad account
Two ads are doing most of the work, and the rest need new hooks.
Competitors
Most of them lead with discounts, and nobody talks about winter skin.
Client onboarding
Onboarding that starts the moment a client signs
When a client signs, it creates their Google Drive folders, sets up the shared Slack channels and invites the team. It also gets the first deliverables and the research going straight away, so the client sees value as soon as possible.
Halden & CoContract out for signing
Not signed yet
Google Drive folders created
Brand assetsBriefsReports
Shared Slack channels set up
halden-cohalden-co-ads
Team invited
Maya, account leadTom, designerPriya, strategist
First deliverables started
First ad briefsAd account audit
Market research started
RedditTikTokCompetitors
8-figure business
2x leads
We built the lead generation and lead qualification systems behind their sales. New leads come in, get checked to see if they're a good fit and reach the sales team already sorted.
Leads doubled
New leads4
All sorted
Ana Ruiz
Halcyon ClinicsRight size, wants a call this week
Leo Park
Side projectNo budget yet
Priya Shah
Northgate HomesGood fit, ready to start
Sam Cole
StudentJust researching for now
Sent to sales0
Good fits land here
Not a fit yet0
The rest wait here
Questions people usually ask
What kind of businesses do you work with?
All kinds. We're not tied to one industry, and we've worked with everything from small agencies to companies with more than 100 people. If your team repeats the same kind of work every week and spends too much of the day chasing updates, we can probably help.
What happens on the call?
We go through how your business runs today and find the processes, bottlenecks and constraints that are holding it back. After the call, we put together a custom action plan for your business, a prototype of your operating system and a list of the AI agents and automations we'd build for you.
How long does it take?
The assessment comes first, and the first version of your system is usually ready within one or two weeks after that. Automations, dashboards and AI agents get added on top of it from there, starting with whatever is costing your team the most time.
Do we have to switch all our tools?
No. We keep what already works, which is usually Slack, Google Drive and your ad accounts, and only replace the tools that are causing the mess.
Can't I just build this myself with AI?
You can build pieces of it, and for a simple automation that's fine. A full system takes a lot of planning to get right, and building it pulls you away from running the business.
What happens once it's built?
We stay on. We fix anything that breaks, check in with you regularly and keep building as your business changes, so you're never stuck with a setup that doesn't fit anymore.
Ready to make your company AI-native?
Pick a time below. We'll map out how your business runs today, then send you a custom action plan and a prototype of your operating system.